How do I send out payslips on payday?

"How do I send out payslips on payday?"

There's two emails that can be automatically sent each time you pay payslips.

• For the email of "an individual person's payslip":
  An email is sent to each person, with their individual payslip. The email includes a PDF of their own pay, and their own taxes.
• For an email of "everyone's printable payslips":
  A printable PDF of everyone's payslips is emailed to a payroll admin.

To turn payday emails on, or off:

1. First, select the pay batch on: MenuPay batches
2. Then tap: SettingsPay batch settings
3. Then scroll down to the "Once payslips are paid" heading.
4. Next, decide which payday emails you want sent on payday.
5. And finally, tap: Save

To see how payday emails look:

1. First, select the pay batch on: MenuPay batches
2. Then on the To-do tab, tap the upcoming: "Payday"
3. Then tap: File & pay
4. And tap: Yes ... file it
5. It takes a few seconds to double check all the tax calculations and confirm with HMRC.
6. Once HMRC's confirmed the payslips you filed, you can pay your payday payments and send the payday emails.
7. You'll see that any email sending settings you've previously set are remembered.
8. You're still welcome to turn the payday emails on or off, then tap: Mark as paid
9. It takes a few seconds while payday emails are prepared for sending and PDFs are generated.
10. And then the payday emails arrive into each person's email inbox in less than 60 seconds.
11. Now, look in your email inbox, to see if both payday emails have arrived.
12. For the email of "an individual person's payslip":
    Each person gets a nice preview of their pay and taxes.
13. And when you scroll to the bottom, you'll see a PDF of their payslip attached.
14. Then for the email of "everyone's printable payslips":
    When you scroll to the bottom, you'll see a larger PDF attached.
15. The PDF contains all the payslips you've recently paid, each on its own page, ready for printing.
16. When you're ready, tap the "Print" button:
17. And finally, if you want to save the PDF, tap the "Download" button:

Keep in mind that:

• The email with everyone's printable payslips is sent to the person who tapped File now, which is always a payroll admin.
• And remember that both payday emails are optional. Even if you turn them both off, your "Tax Filing" is still sent to HMRC, as you'd expect.
• Also, any person who wants to, can turn on PDF encryption, to protect all their emailed PDFs with a PIN.

To learn more:

• About how to not get the PDF by email, and instead download it directly, watch the video on: Multi-payslip PDF
• And to learn about PDF encryption, watch the video on: Setting your PDF doc PIN

And that's it! That's everything you need to know about sending payday emails!